Here are some tips for hiring minibuses and coaches for coach tours:

•  Consider the number of passengers and luggage when deciding on vehicle size. Make sure there is adequate room and storage space. Minibuses generally seat 8–16 people. Coaches seat more.

 

•  Book early, especially for peak seasons. This will guarantee availability and potentially better rates.

 

•  Inspect the vehicle thoroughly before departing. Check for cleanliness, functioning amenities like A/C and heaters, etc.

 

•  Agree on all terms upfront – total fees, deposits, cancellation policy, including features/services, etc. Get it in writing.

 

•  Ask what is included – fees, mileage, driver expenses, permits, etc. Are there any hidden costs?

 

•  Inquire about the driver’s experience, credentials, working hours, etc. An experienced driver can greatly improve the tour.

 

•  Understand all applicable laws and regulations for passenger transport and tourism in the areas you will visit. Have proper licenses, insurance, and permissions.  

 

•  Build buffer time into your itinerary to account for traffic, rest stops, meals, etc. An overly rushed schedule creates stress.

 

•  Carry emergency contacts, first aid information, maps/GPS as backup, and other contingency plans in case of delays, diversions etc.

 

•  Get proof of maintenance records and safety checks for the hired vehicle. Breakdowns can severely impact your tour.